Being Productive Online: Time-Management Lifehacks

Recently, Ves Dimov at Clinical Cases and Images has come up with a great post on How to deal with the information overload from blogs, RSS and Twitter so I thought I would share my thoughts with you about time-management lifehacks.

The main concept is to centralize the flow of information into one or two sites. For me, these are GMail and Google Reader. It means I can control anything I’m interested in by visiting these places online.

How to keep up with Twitter?

I follow more than 1000 users and have more than 1500 followers, so I receive thousands of tweets every day. Here are a few things that save me time and effort.

  • I use Tweetdeck and created several groups on Tweetdeck that let me filter useful information (e.g. Health 2.0, genetics, bloggers groups, etc.).

tweetdeck

  • I check Friendfeed Best of the day because it will filter the best discussions for me (though not all of my Twitter contacts are on Friendfeed).

ff-best

  • Microplaza automatically filters the most interesting discussions and links mentioned in my Twitter community. I get the updates through RSS so it’s quite easy to see what I miss when I’m not online.

microplaza

How to follow the content you want to track?

  • Google Alerts helps me track the content that is published about me, my blog or my service online.

alerts

  • Twilerts and Tweetbeep do the same but via Twitter. Whenever a Twitterer mentions my name, blogs, favourite search terms, I will be notified via e-mail.

tweetbeep

How to write posts fast on your blog?

I often use the Quickpress function on WordPress that lets me write a post from the admin dashboard in just seconds. I always have  a huge backlog on Scienceroll so I created clearly defined directories in Firefox bookmarks and tag all the links I save there. It helps me organize the thousands of bookmarks I have and I always get a clear picture of what I should write about.

quickpress

As I’m working on different computers, Foxmarks synchronizes my bookmarks automatically.

foxmarks

How to work on Wikipedia?

As an administrator, I have some duties, so I built a long watchlist to keep track of the changes in the entries I’m interested in. I also use Huggle to fight vandalism. With Huggle, reverting hundreds of vandalisms and notify vandals on their talk pages take only minutes and a few clicks.

How to use RSS?

I created categories based on priorities in Google Reader. I always know which category of feeds to check depending on how much time I have and whether I’m looking for blog topics or just interesting pieces of information.

google-reader-categories

I also receive the updates of my favourite Youtube channels, Pubmed search terms and Del.icio.us tags.

And you may also find the slideshow from Joshua Schwimmer interesting

[slideshare id=411360&doc=lifehacks-for-doctors-v2-1210986343576477-8]

If you have more tips on how to be productive online, please let me know.